Tag Archives: Lean

A Guide To Your Mid Year Review

Leave a reply
Click to share this post

Image Credit: Madhuri Gupta

Hansei is Japanese for self reflection which is an integral part of Lean. I have been using this concept in my personal life for a long time and it’s yet again time for the Mid Year Hansei (reflection).

How has the first 6 months of the year been for you?

Below are the 4 Steps to your Mid Year Review that will help you answer that question. 

I use the Wheel of Life (below) to categorise my life into Sense of Self, Relationships, Health, Work, Finance, Recreation, Environment & Contribution. When reflecting on your year so far, you can use these categories or create some of your own.

It’s important that you document your review somewhere so you can refer to it and hold yourself accountable to the actions that come out of your review. 

Step 1 is all about what went well over the past 6 months

i. What worked well for you in the past 6 months? 

What did you do that you enjoyed?

What worked out exactly how you wanted or better than you wanted? 

There are so many blessings in our lives each and every day, sometimes it’s just a matter of taking a closer look to find them.

You may see that life goes your way more than you may realise.

Using a daily gratitude journal can really help answering this question. 

If you don’t have a daily gratitude journal maybe it’s something you could start for the next 12 weeks. Even just one gratitude a day over 12 weeks is about 90 things to be grateful for over 12 weeks, wouldn’t that be something lovely to look back and reflect on?

ii. What did you do that supported this success?

How did you bring success into your life?

How did you contribute to the things that worked well for you?

Did you work hard at something and then reap the rewards?

Did you make sacrifices to improve your life?

When we reflect on how we are successful in areas of our life, we underestimate the part we played in that success.

YOU are successful and YOU are the creator of that success. YOU have brought all of your happiness, joy and success into your life. 

Knowing how you contribute to your own success means you can build on this to bring so much more success into your life.

iii.  What brought you joy and happiness in the past 6 months?

When were you at your happiest over the past 6 months?

Think about what you were doing, who were you with, where were you? 

Knowing what brings us happiness allows us to create more time to bring more happiness and joy into our lives.

Knowing who brings you happiness means you can create more time to spend with these very special people.

You want to be spending as much time as possible with those who bring out the best in you. The more you bring out the best in yourself, the more you can bring out the best in others.

iv. Are you happy with where you spent your time over the past 6 months?

Time goes by so fast and as we get older I think time seems to speed up that little bit more.

Time is so precious – we all have 24 hours a day, 7 days a week, 52 weeks in a year but nobody knows how many years we have. This realisation always makes me so determined to live life to the fullest every single day and that means spending my time where I am happy spending it.

Where did your precious time go over the past 6 months?

Are you happy with where your time was spent over the past 6 months?

Are you fully enjoying every minute of your days, weeks, months?

Step 2 of your Mid Year Review is all about what didn’t work well for you in the past 6 months.

i. What didn’t go well over the past 6 months

What didn’t go your way in the past 6 months?

What happened that you didn’t enjoy?

What didn’t go to according to plan?

What is holding you back from living your best life?

Challenges, obstacles and plans not working out are a normal part of life.

No matter how much we plan, no matter how much we try to control our plans there are times when things just don’t go our way. Acknowledgment and acceptance of this fact is the first step to turning challenges & obstacles into opportunities.

In his new book ‘Green Lights’, Matthew Mc Connaughey talks about the fact that if we only had green lights in life, if there were no amber or red lights, then life would be very boring and we would never grow and evolve. Such truth and wisdom in that.

How can you acknowledge and accept what doesn’t work out for you and understand this is all part of your path?

ii. What obstacles got in your way?

Looking back at the past 6 months, were there obstacles that got in your way? 

Obstacles & challenges can turn into opportunities for success if we take the time to evaluate and learn from them.

The question to ask here is what can you do to eliminate these obstacles & challenges and if you can’t eliminate them how can you think about them differently? 

We all have compete control over our thoughts and just reframing things in our mind can turn obstacles & challenges into opportunities for success.

Dr Wayne Dyer’s book ‘Change Your Thoughts, Change Your Life’ teaches us that all we have to do to change what is not going well in our lives is to think differently about it. A most profound book, I highly recommend it.

iii. What didn’t bring you joy and happiness in the past 6 months?

Happiness and unhappiness go hand in hand. No human life is devoid of unhappiness just like no human life is devoid of happiness. Acceptance of this goes a long way to find out what exactly makes us unhappy.

When were you at your unhappiest over the past 6 months? 

Think about what you were doing, who were you with, where were you?

Knowing what makes us unhappy allows us to think deeper about the role certain people, situations, interactions and places play in our levels of happiness.

There is no such thing as the perfect life that is happy all the time, however there is a level of contentment and inner peace that can be reached by understanding what takes our happiness & joy away and working to avoid, eliminate or understand more about this.

iv. Where would you have liked to have spent more time over the past 6 months

We all know time is precious.

Think about all of the key areas of your life from your Wheel of Life. 

Where would you have liked to have spent more time over the past 6 months?

Did you spend too much time in some areas and not enough in others? 

What areas would you have liked to have spent more time in?

How balanced is your life in terms of where you spend your time?

Step 3 of your Mid Year Review is all about what you learned in each of the key areas of your life over the past 6 months. 

The only way we grow and evolve as humans is by learning more and by turning these learnings into action that propels us forward. 

Going through each of the areas of your Wheel of Life (or using mine below) reflect on the questions below to understand what you learned over the past 6 months in all of the key areas of your life. 

Sense of Self –  What did you learn about yourself? How did you grow and evolve as a person? Have you dedicated time to personal development? What did you learn about your relationship with yourself, has your relationship with yourself improved?

Relationships – What did you learn about your relationship with others, has your relationship with others improved? Are there relationships you want but don’t have? Are there relationships you have but don’t want?

Health – What did you learn about your physical, mental, emotional & spiritual health? Did your physical, mental, emotional & spiritual health improve?

Work – What did you learn about your work? Are you growing and developing in your work? Has your work moved forward and improved?

Finance – What did you learn about personal finance? Did your personal finance improve?

Recreation – What did you learn about socialising and recreation? How can you bring more fun into your life?

Environment – What did you learn about your environment? Did your environment improve? For me environment relates to my home and also our planet, both are of immense importance to me and bring me happiness and joy.

Contribution – What did you learn about contribution?  Did you make the world a better place by giving your time, money or skills? Giving doesn’t have to be grand gestures, giving in the smallest possible way can often be the most impactful.

Step 4 of your Mid Year Review is about creating actions that will support you to live your best life every day and move you closer and closer to your goals

i. What can you build on in terms of your success?

Reflect on all your answers in Step 1.

What actions can you take over the next 6 months to ensure you build on the successes of the past 6 months?

ii. What can you build on in terms of the challenges you experienced?

Reflect on all your answers in Step 2.

What actions can you take over the next 6 months to ensure you build on the challenges from the past 6 months?

iii. What can you build on in terms of what you learned over the past 6 months?

Reflect on all your answers in Step 3.

What actions can you take over the next 6 months to ensure you build on and take advantage of the learnings from the past 6 months?

I wish you success, health and happiness as you look back at the past 6 months and even more success, health and happiness as you look forward to the next 6 months.

​Want to join my weekly newsletter on all things positive change? Download your free ebook The A-Z of Effective Change below and I’ll see you there.

Siobhain 

x x

Click to share this post

All Green is Red

Leave a reply
Click to share this post

Following on from my blog post ‘Red is Good’, this post takes a look at the role the colour green plays in business in terms of Lean. The colour green is associated with all things positive –  go, start, progress, energy, growth, environment, finance etc. 

We use green in the Lean world to highlight when a target has been met, when something is on track, when a task has been completed, when we are happy with an outcome. As green is associated with positive outcomes, it would be normal to think that all green is good.

This is not always the case.

Problems exist in all processes and if all we are seeing is green then these problems are not visible.  In this case then ‘All Green is Red!’. Problems will be invisible if your measures are too high level, too low level or if your measures are not the correct measures.

Taiichi Ohno’s well known saying ‘No problem is a problem’ is so true. If you are not seeing problems in your process than this is a problem.

How do you make problems visible in your workplace?

Does your culture support problem identification, discussion and solving?

Thanks for reading, you might like my previous post on ‘Red is Good’,

Siobhain

x x x

Click to share this post

Red is Good

Leave a reply
Click to share this post

Photo Credit: Olav Ahmen Rotne (Unsplash)

The colour red is associated with energy, passion, action and feelings of warmth, vibrancy and intensity. Red is also associated with danger and most warning signs we see on our roads and in our workplaces are red for this reason.

In a Lean culture red usually means something has failed, that there has been a deviation from standard, that a target has not been met – in short there is a problem of some kind.

A company that does not have a healthy culture of problem-solving assigns blame to those who find problems, which in turn drives employees to remain silent and not speak up about problems with their processes and work environment. This fear of speaking out and associated silence has a detrimental effect on companies and their employees as not only do the problems get worse and more frequent, the employees get frustrated, disengaged, disillusioned and spend more time covering up problems than solving them.

In this culture, the colour red associated with problems becomes a colour of danger, a colour to be avoided, a colour that no-one wants to be associated with.

In stark contrast, a company with a healthy Lean culture of systematic problem solving encourages problem identification, discussion and investigation into why problems occur and implementation of sustainable solutions. Blame does not exist in this company as everyone is aware of and understands that problems are caused by ineffective, outdated, broken, unsuitable, non-standardised processes. This culture ensures that processes are monitored and improved, and people are developed and rewarded – two of the key principles of Lean.

[tweetthis]’Problems are treasures, reward the messenger’ Pascal Dennis [/tweetthis]

In a Lean culture of systematic problem solving when we see red we,

  1. Know we have a problem
  2. Have open and honest conversations about what the problem is
  3. Investigate how the problem occurred
  4. Brainstorm solutions to solve the problem
  5. Work together to implement sustainable solutions to ensure the problem does not reoccur
  6. Monitor and continuously improve the process
  7. Reward and recognise excellent problem solving and teamwork

How is red perceived where you work? Is red a colour that is welcomed or does it mean danger?

I hope you are lucky enough to have a culture where ‘Red is Good’!

Thanks for reading,

Siobhain

x x x

Not sure what Lean is?

Check out my previous blog post ‘Meeting Art and Understanding Lean’ where I share Art Byrne’s keynote speech that I attended at the 2013 Lean Enterprise Academy Summit.

This video sums up exactly what Lean is and how important it is to business. 6 years later I continue to refer to this video all the time – so much wisdom!!!

Photo Credit: Alana Harris (Unsplash)

Click to share this post

The Virtual Gemba Walk in Barcelona

Leave a reply
Click to share this post

Photo Credit – Mink Mingle (Unsplash)

In 2016 I attended the UK Lean Enterprise Academy Summit. This Summit is always an amazing event – 3 days packed with presentations, learning sessions and masterclasses solely focused on Lean and the immense business and personal benefits a Lean culture brings.

My 2 favourite sessions were from industries both based in Barcelona.

The first learning session introduced us to Augustin Tena Leon (Head of Sales, 365 Cafe) and Oriol Cuatrecasas (Founder and Lean Development  – Instituto Lean Management).

Augustin and Oriol held our attention throughout the presentation with their high energy, obvious passion for Lean and pride in what they have achieved through their Lean journey with Cafe 365. Augustin and Oriol made it very clear that culture change was at the heart of their Lean transformation as they spoke about

‘The most important part of our company is our people’, ‘The joy never has to be lost’ and ‘Customer first’

Their presentation took us through their Lean journey starting with their factory where their delicious products are created through to their shops where their products are sold. They involved us all in a hilarious simulation of the bakery shops pre 2009. This simulation highlighted the chaos, waste, unhappy customers and unhappy employees that used to be part of the daily operations of Cafe 365.

In contrast to this chaos Augustin and Oriol invited us to see what their business is like now that they work in a Lean environment. I expected a presentation or maybe another simulation but no….in true genius style  Augustin and Oriol connected us to one of their shops in Barcelona via web link! And so a virtual Gemba Walk in Barcelona began!

Photo Credit – Leon Ephraim (Unsplash)

The staff of Cafe 365 in Barcelona were as excited to be part of this virtual Gemba Walk as we were, they welcomed us to their cafe and introduced us to their Standard Work, Kanban system, Audit system and their problem identification, escalation and resolution system. They showed us their storage area which was tiny but hugely sufficient and their refrigeration area  that was also tiny but hugely sufficient.

This was a most impressive Gemba Walk – to see the simple tools of Lean implemented into a bakery and cafe environment instilled in me more confidence that Lean can be used and taken advantage of in absolutely every area of business no matter what the industry is.

The tools and principles implemented were obviously making Cafe 365’s business more profitable and sustainable and set them up for growth of which they have enjoyed at an exponential rate. More than this and what really stood out for me was the positive culture we were lucky enough to be witnessing.

As we moved from one area to the next of this virtual Gemba Walk it was the employees who spoke to us, it was the employees who answered all of our questions and it was the employees to whom gratitude and recognition was given by Augustin and Oriol and each other. Everyone was so proud to  show us how they work for the company and for each other.

Photo Credit – Kari Shea (Unsplash)

Cafe 365 is a supreme example of what a Lean culture is. Lean tools and principles can be learned from any of the many amazing books available on Lean, however it is the deep respect that is shown for each and every employee that will bring the real sustainable and transformational change that is required for a business to fully embed and enjoy a Lean culture.

When asked if there was any employee currently in the shop that was also there pre 2009 (pre Lean implementation) and what the transformation had meant to them,  one lady stepped forward from the back of the crowd of employees and with a beaming smile and said

‘Before things were difficult and hard, now they are enjoyable and simple’ .

These words were softly spoken, however the message was profoundly loud.

Augustin and Oriol left us with this statement

 ‘Lean brought us one of the most extraordinary and radicle changes we have witnessed in a  business’

This learning session with Augustin, Oriol and Cafe 365 left me with confidence that the career path I have chosen is completely the right one for me and that Lean is even more powerful than I had previously envisioned.

Could Lean transform your business?

Keeping it Simple,

Siobhain

x x x

 

Click to share this post

Meeting Art and Understanding Lean

Leave a reply
Click to share this post

Oprah calls it an ‘Aha’ moment – the moment when something falls into place, when the penny drops, when a lightbulb goes off in your brain and you understand something with an immense clarity that you previously didn’t have.

I experienced this ‘Aha’ moment over 6 years ago when Art Byrne delivered his keynote speech at the 2013 Lean Enterprise Academy Summit. As well as a great guy, Art is a powerhouse of Lean knowledge having lived Lean with it’s highs and lows for many decades. I have read Art’s wonderful book ‘The Lean Turnaround’ many times and knew I was in for something special as Art took to the stage.

My ‘Aha’ moment came in as short a time as 4 minutes into Art’s talk. I had always known that Lean enabled a better, more efficient, more inclusive way of working however after listening to and understanding Art’s simple explanation of Lean, the power of this methodology was finally clear to me. Key elements from these short 4 minutes of Art’s talk that helped me understand the power of Lean are as follows

  • Lean is not a bunch of tools
  • Lean is not a collection of projects or belts (Art in his fabulous honesty makes it clear that in running a business you are not running a karate class!!!)
  • Lean is ‘the biggest strategic business weapon you can ever have’  – a business being ‘a collection of people and processes trying to deliver value to a set of customers and always the best team wins’.
  • Lean is a growth strategy not a cost cutting strategy.

Art continued by explaining the key elements required to be successful at Lean which are having Lean and Operational Excellence are your core strategy, that Lean is led from the top and that people are transformed. Without these elements, Art explains very honestly,  failure will be the outcome!

As Art spoke about transforming people, he explained that people are the only asset you have that appreciates and you want them to keep appreciating, that you also need to respect your people because the best improvement ideas come from the people doing the work. To do this you need to create a learning environment where people are learning every day and are excited to come to work. This then becomes your culture, the way things are done around here – this is Lean.

Art summed up all of the above by simply saying –  Lean is a people thing!

[tweetthis]’Lean is a people thing’ Art Byrne[/tweetthis]

I met Art at one of the break out sessions. He was gracious, humble and generous with his time. I spoke with him around challenges I was having in implementing Lean in my role as I  did not have the influence of a CEO for Lean to ‘come from the top’. He smiled and gave me some of the best advice I have ever received. He said ‘be the CEO in your area’, excellent advice for anyone trying to make things better when it’s not coming from the top!

Art signed my copy of his book ‘The Lean Turnaround’ by using a popular phrase synonymous with Guinness – it was Art’s way of saying how much he loved Ireland and how much he respects Kaizen. And yes, I totally agree with him, Kaizen is good for you!!!!

I left the 2103 Lean Enterprise Academy Summit energetic, enthused and looking forward to the next steps on my Lean journey.

Over 6 years later my Lean journey continues to experience highs and lows, I’m happy to say more highs than lows these days and always, always learning lessons which is at the core of what Lean is about – continuous learning!

Thanks for reading,

Keeping it Simple,

Siobhain

x x x

 

 

Click to share this post